NCSBA Constitution

CONSTITUTION
OF
THE NORTH CAROLINA STATE BEEKEEPERS ASSOCIATION, INC.

ARTICLE I
(NAME)

SECTION 1; NAME: The name of this organization shall be “THE NORTH CAROLINA STATE BEEKEEPERS ASSOCIATION, Inc.” Within the parameters of this constitution “ASSOCIATION” or “NCSBA” means The North Carolina State Beekeepers Association, Inc.

ARTICLE II
(OBJECTIVES)

SECTION 1; OBJECTIVES: The objectives of this nonprofit organization shall be to encourage better methods among the beekeepers of the state and nation, to promote cooperation, to reach a common understanding regarding our problems and their solutions, to maintain friendly and helpful relations with those who are working to better the beekeeping industry, to develop markets for beekeeping products, to foster closer cooperation among members of the Association, and to do such things as will tend to improve purposes exclusively for the Association’s members and general public relations regarding honey bees and the beekeeping industry. Should the Association undergo dissolution, its assets will be distributed only to charitable or non-profit organizations.

ARTICLE III
(MEMBERS)

SECTION 1; MEMBERS: Anyone interested in beekeeping and the beekeeping industry may join the Association upon payment of dues (see Article V). The right to vote shall be limited to Annual, Commercial, Permanent Paid, and Life members.

ARTICLE IV
(OFFICERS)

SECTION 1; OFFICERS: The officers of the Association shall be: President, 1st Vice President, 2nd Vice President, Treasurer, Membership Secretary, Secretary, Education and Research Coordinator, and twelve Regional Directors. The President, 1st Vice President, 2nd Vice President, and Secretary shall be elected to a one year term by a majority vote of the voting members present (see Article III) at the last annual meeting and shall hold from January 1st of the following year to December 31st of that same year. The aforementioned officers may serve up to three (3) consecutive terms and after one year out of office, may be eligible for election for up to another three (3) terms. The offices of Treasurer and Membership Secretary shall be elected to four year terms by a majority vote of the voting members present at the last annual meeting and shall hold office from January 1 of the following year until December 31 four years later. There are no limits on the number of terms that the Treasurer and Membership Secretary may serve, but each must be re-nominated and re-elected every four years. The offices of President, 1st Vice President, 2nd Vice President, Treasurer, and Membership Secretary may not be simultaneous filled by more than two officers from the same local beekeeper chapter (Article V, Section 2). The Regional Directors are elected to four year terms by a majority vote of the voting members present at the last annual meeting and shall hold office from the conclusion of that meeting until the conclusion of the last annual meeting four years hence. Three of the twelve Regional Directors, one from each of the three state Regions (see Article V, Sec. 3), will be elected each year. There are no limits on the number of terms that a Regional Director may serve, but individual Directors must be re-nominated and re-elected every four years. The Regional Directors from any given Region may not be simultaneously filled by more than two officers from the same local beekeeper chapter. The Office filled by the Education and Research Coordinator shall be elected by a majority vote of the voting members present at the last annual meeting. Once the office of Education and Research Coordinator is filled, there shall be no further nominations for this office until it is vacated by retirement, ill health, death, resignation, or declared to be vacant by the Executive Committee or by the general business session of the last annual meeting. With the exception of the Regional Directors, all newly elected officers at the summer meeting will work with their counterpart officer thru the end of the calendar year to learn of the business and current activities, but shall have no vote associated with their new position (but shall have a vote based on their current position). In case of a vacancy of any office, the President may appoint a member to serve during the remainder of the term. No person shall be appointed or elected to any office without his or her consent.

ARTICLE V
(DUES, LOCAL CHAPTERS, STATE REGIONS, OTHER MEMBERSHIPS)

SECTION 1; DUES:

  1. ANNUAL MEMBERS: The annual dues for an Annual member shall be set by the majority of the membership attending a state-wide meeting following recommendation from the Executive Committee. All dues are payable in advance to the Treasurer of the Association and shall be due on January 1 of the year covered by said dues. All dues expire on December 31 of each year. Any member of the Association who becomes delinquent in payment of dues after December 31 will be dropped from the roll of membership after the first joint meeting and shall cease to be an active member of the Association. A person who has been dropped from the roll of membership for nonpayment of dues, may be restored to active membership by paying the current year’s dues. The Treasurer, Membership Secretary, Life Members, and Honorary Members shall be excused from payment of dues.
  2. COMMERCIAL MEMBERS: Any person, entrepreneur, corporation, or otherwise may become a member upon payment of double the Annual member dues and will be known as a Commercial member.

SECTION 2; LOCAL BEEKEEPERS CHAPTERS:

  1. Any local county or regional chapter that has been recognized by the NCSBA may remain an authorized affiliate of NCSBA by continuing to adhere to the Objectives (Article II) of the NCSBA. Local beekeeper chapters may collect their own dues, but said chapter memberships and dues collection are encouraged to be in accordance with Article V, Section 1 A. of the NCSBA, i.e. collected before December 31 of the year prior to membership.
  2. A person who joins a local county or regional beekeeping chapter, association or beekeeping club within the State of North Carolina, which is recognized as an authorized beekeeping chapter or club by The North Carolina State Beekeepers Association, Inc. will be a member of the North Carolina State Beekeepers Association, Inc. upon payment of annual dues to the NCSBA Membership Secretary or Treasurer, either directly, or through his or her local chapter Treasurer. Individuals that live in North Carolina but are not members of a local chapter may pay annual dues directly to the NCSBA Membership Secretary or Treasurer. Out-of-State members will pay dues directly to the NCSBA Membership Secretary or Treasurer.
  3. Any new county or regional chapter shall become an authorized affiliate of NCSBA by submittal of a NCSBA Chapter Application, a list of officers, and an article of purpose (Constitution and/or By-Laws) to the NCSBA President. All local beekeeper chapter officers must be active members of the NCSBA to remain in good standing with the NCSBA. Local beekeeper chapter officers (President and Program Chairperson) are to coordinate communication between their chapter and the NCSBA with Regional Directors from within their Region. Upon approval by the President and/or the Executive Committee (see Article VII, Sec 1) a $100.00 start-up grant will be awarded to the local chapter affiliate. Any existing local chapter sanctioned by the NCSBA upon dissolution shall submit remaining funds to the Treasurer of NCSBA. Mergers of county or regional chapters require prior approval of the NCSBA Executive Committee; any newly merged chapter will not receive a start-up grant.

SECTION 3; STATE REGIONS: The three Regions of the NCSBA are broadly defined as Coast, Piedmont, and Mountains, and correspond to those three geographic areas served by the NCSBA in the State of North Carolina. The Executive Committee shall define the boundaries of the three Regions to maintain a similar number of local chapters within each Region.

SECTION 4; LIFE MEMBERSHIP: Life membership in the Association may be bestowed upon a member, who has contributed in some outstanding way to the Association’s aims and ideals and for meritorious service to the Association, by a majority vote of the members present at any annual meeting. It may also be awarded by a majority vote of the Executive Committee on behalf of the Association when it is not in session. Life members shall be excused from payment of dues and will have all the rights and privileges of annual members. No member shall be given a life membership merely for continuous membership or the purpose of not paying dues.

SECTION 5; HONORARY MEMBERSHIP: Honorary membership in the NCSBA may be bestowed upon a person for distinguished service to the Association or beekeeping industry which would be beneficial to the people in our State and Nation. This membership may be granted by a majority vote of the members present at any annual meeting. It may also be granted by a majority vote of the Executive Committee on behalf of the NCSBA when it is not in session. An honorary membership confers no power, rights, or privileges in the NCSBA, confers no right to vote or to hold office, and is not liable for dues.

SECTION 6: PERMANENT PAID MEMBERSHIP: Individuals may become permanent paid members of NCSBA by the payment of a one-time membership fee based upon their age. A schedule listing the payments for various ages will be authorized by the membership or the NCSBA Executive Committee. This approved listing may be obtained from the Treasurer. Permanent Paid members are eligible for all the rights and privileges of Annual members of the NCSBA.

ARTICLE VI
(MEETINGS)

SECTION 1; MEETINGS: There shall be at least two meetings held each year. All meetings, whether regional or state-wide, may be attended by any member. Notice of each meeting shall be communicated to each member of the time and place or otherwise adequately advertised. All meetings shall be decided on by the Executive Committee.

ARTICLE VII
(COMMITTEES AND APPOINTMENTS)

SECTION 1; COMMITTEES:

  1. The EXECUTIVE COMMITTEE shall consist of all the elected officers of the Association (namely: President, 1st Vice-President, 2nd Vice-President, Treasurer, Membership Secretary, Education and Research Coordinator, N.C. State Apiarist, Secretary, the twelve Regional Directors), and the Immediate Past President. The N.C. State Apiarist shall serve in a nonvoting, advisory capacity, as an ex-officio member. The remainder of the Executive Committee shall be voting members. The Executive Committee shall have authority to transact business on behalf of the Association when the Association is not in session.
  2. STANDING and OTHER COMMITTEES: Standing Committee Chairpersons shall be appointed by the President in accordance with the Constitution and By-Laws; Other Committees shall be appointed by the President as he/she sees fit. In accordance with the Constitution and By-Laws, the President may appoint other members of each committee as well. Unless otherwise specified in the Constitution and By-Laws, the Committee Chairperson may appoint other members to their committee. Committee duties will be to serve as directed by the President, Constitution, and By-Laws.
  3. STANDING COMMITTEES shall consist of:
    1. The FINANCIAL ADVISORY COMMITTEE shall consist of three active members, including at least two senior Regional Directors (Regional Directors serving the fourth year of their four year term), appointed by the President annually.
    2. The NOMINATING COMMITTEE shall consist of three active members, including at least two of the three junior Regional Directors (Regional Directors serving the third year of their four year term), appointed by the President annually.
    3. The LEGISLATIVE COMMITTEE shall consist of a Chairperson, appointed by the President annually, and at least two other active members, adequately qualified to perform their duties, appointed by the Chairperson or President.
    4. The CONSTITUTION AND BY-LAWS COMMITTEE shall consist of a Chairperson, appointed by the President at least every five (5) years, and at least two other active members, appointed by the Chairperson or President.
    5. The FINANCE/BUDGET COMMITTEE shall be Chaired by the Treasurer and consist of the Treasurer and any two Regional Directors from different Regions, appointed by the President annually. The Membership Secretary shall serve this committee in a non-voting capacity.
    6. The GOLDEN ACHIEVEMENT COMMITTEE shall consist of a Chairperson, appointed by the President annually, and at least two other active members appointed by the Chairperson or President.
    7. The MASTER BEEKEEPER PROGRAM COMMITTEE shall consist of the Education and Research Coordinator, a Chairperson appointed by the President, and at least two other active members appointed by the Chairperson or President. This committee shall maintain an accurate record and coordinate the testing and grading of all levels of the Master Beekeepers Program of the NCSBA.
    8. The WEBSITE / SOFTWARE COMMITTEE shall consist of the Membership Secretary as Chairperson, and other active members appointed by the Chairperson or President.
  4. OTHER COMMITTEES: Such committees shall be appointed by the President and shall serve as directed by the President. The President shall designate one of the members to be the chairperson.

SECTION 2; APPOINTMENTS:

  1. APPOINTMENTS: Appointments shall be appointed by the President each year and shall consist of one or two individuals and serve as directed by the President, Constitution and By-Laws. Appointments shall consist of:
    1. Buzz Editor(s): one or two member Editors of the N C Bee Buzz, adequately qualified to perform their duties, appointed by the President annually.
    2. Yellow Book Editor: one or two member Yellow Book Editors, adequately qualified to perform their duties, appointed by the President annually.
    3. Calendar Editor: one or two member Calendar Editors, adequately qualified to perform their duties, appointed by the President annually and other supporters as appointed by the Librarian or President as necessary.
    4. Fred Deer Video Librarian: one Librarian, appointed by the President annually.

ARTICLE VIII
(QUORUM)

SECTION 1; QUORUM: Ten percent of the portion of the active membership, in attendance, that resides in the State of North Carolina shall constitute a quorum for the transaction of business at any state-wide meeting. The transaction of business may not be undertaken at any regional meetings. A majority shall constitute a quorum of the Executive Committee.

ARTICLE IX
(DUTIES OF OFFICERS)

SECTION 1; PRESIDENT: The President shall preside at all meetings of the NCSBA using regular parliamentary procedure and Roberts Rules of Order. The President shall make Chairperson and other appointments to all Standing Committees and Appointments and also appoint such Other Committees as is deemed necessary, fill vacancies of any officers, and perform such other duties as the Association may direct. The President will be authorized to make deposits and disburse all monies, should the Treasurer or Membership Secretary be unable to perform those duties.

SECTION 2; 1st VICE-PRESIDENT: The 1st Vice-President shall perform all duties of the President in his or her absence, or upon the President’s request. If the 1st Vice-President is unable to perform this duty in the absence of the President, then the 2nd Vice-President is to act in his or her stead. The 1st Vice-President shall contract with any agency approved by the Executive Committee to make arrangements or directly make arrangements with hotels or other meeting places for all the meetings and special Executive Committee meetings as needed and coordinate this with the President, 2nd Vice-President, Treasurer, and Membership Secretary.

SECTION 3; 2ND VICE PRESIDENT: The 2nd Vice President shall serve as Program Chairman with the Education and Research Coordinator and N.C. State Apiarist to coordinate arrangements for programs for all the meetings.

SECTION 4; TREASURER: The Treasurer, as Financial Officer, shall be responsible for keeping the legal status of the NCSBA current with the IRS, NC Department of Revenue, the US Postal Service, and contract companies and any bank or banks in order to carry out the financial operations on behalf of the NCSBA. This officer shall be custodian of all monies received by the NCSBA, disburse monies as approved by the Executive Committee, and keep full and accurate records showing the receipts and disbursements of all monies. The Treasurer shall make a complete report on the membership and financial standings of the NCSBA at the last annual meeting. He/She shall close the Association’s books and make an annual financial report at the end of the accounting period on December 31 of each year and file the necessary information returns to the Internal Revenue Service and NC Department of Revenue. He/She will ensure that the Membership Secretary and President are also authorized to make deposits and disburse monies if the Treasurer is unable to perform these duties. He/She shall present all records and books to the Auditing Committee, who will examine and audit the Association’s books, at least 30 days before the first annual meeting. He/She shall maintain records as to the whereabouts of all tangible assets held by the Association. He/She shall serve as the Chairperson of the Finance/Budget Committee. He/She shall coordinate the duties of his/her office with the Membership Secretary at all times so that the Membership Secretary makes collections and the Treasurer makes disbursements, and only one record of monies is kept. Furthermore, he/she shall guide and instruct the Membership Secretary in the processes of carrying out all these duties. He/She shall keep a copy of all historical versions of the Constitution and By-Laws and make them available to the Constitution and By-Laws Committee upon request. He/She, at the end of his/her term, shall have all records and books audited and deliver them to his/her successor, including papers, monies, and all other property of the NCSBA which may be in his/her possession.

SECTION 5; MEMBERSHIP SECRETARY: The Membership Secretary shall facilitate dues collection from the members and, after December 31, notify all members who are delinquent in payment of dues. He/She shall directly maintain or contract with any agency approved by the Executive Committee to maintain an accurate roll of the membership, coordinating with the Treasurer regarding membership status and the receipt of dues. He/She shall Chair the Website / Software Committee and develop and maintain the NCSBA website and all software for the functioning of the organization, including any association management software and content management software.

SECTION 6; EDUCATION and RESEARCH COORDINATOR: The Education and Research Coordinator shall promote, publicize and coordinate the activities and accomplishments relating to Education and Research of the Association. This officer shall serve as an official liaison between the NCSBA, NC State University, and other agencies, including all levels of government agencies, business concerns, and various associations and groups whose actions or interests may coincide with the educational and research interests and activities of the NCSBA. This officer shall serve on the Master Beekeeper Program Committee. In cooperation with the Executive Committee (specifically the President, 1st Vice-President, 2nd Vice-President, and Treasurers), this officer along with the 2nd Vice President and the N C State Apiarist shall assist in planning the programs for the annual meetings.

SECTION 7; N.C. STATE APIARIST: The State Apiarist shall advise and assist the Executive Committee in keeping with the Rules and Regulations having been issued by the NC Department of Agriculture and Consumer Services and the state of North Carolina. He shall advise and assist the Executive Committee and the NCSBA in general, in methods and procedures to maintain a healthy honey bee population in North Carolina. Along with the NCSU Extension Apiculturist, this Executive Committee member shall assist the 2nd Vice President in planning the programs for the annual meetings.

SECTION 8; SECRETARY: The Secretary shall document the proceedings of the NCSBA at each regular meeting and turn the minutes over to the Executive Committee. This officer shall conduct such correspondence on behalf of the NCSBA as may be necessary and coordinate publicity efforts with the Buzz Editor(s) and Yellow Book Editor(s). He/She shall keep a copy of all historical versions of the Constitution and By-Laws and make them available to the Constitution and By-Laws Committee upon request. This officer shall maintain an accurate record of all correspondence of the Association. At the end of his/her term, this officer shall deliver all records of the NCSBA to his/her successor.

SECTION 9; REGIONAL DIRECTORS: The three senior Regional Directors (one from each Region; those serving the fourth year of their four year term) shall function as the Regional Director Coordinator for that Region and coordinate the activities of all four Regional Directors of their respective Region as well as with the Regional Director Coordinator of any adjoining Regions to ensure that all local chapters of the NCSBA are represented at the Executive Committee and that seamless two-way communication exists between the Executive Committee of the NCSBA and the local chapter officers and members. Two of the three junior Regional Directors (those serving the third year of their four year term from different Regions) shall be appointed to the Nominating Committee. All Regional Directors shall attend local chapter meetings within their Region regularly in order to facilitate communication within the Organization. Regional Directors are to assist the 1st Vice President in making arrangements for any regional meeting locations and hotels, and assist the 2nd Vice President, the Education and Research Coordinator, and N.C. State Apiarist in the coordination of programs for regional meetings, particularly when the meeting is located in their Region. Two Regional Directors from different Regions will be appointed to serve on the Auditing Committee, and any Regional Director may also be appointed to serve on any Standing or Other Committee as deemed necessary by the President.

ARTICLE X
(AFFILIATED ORGANIZATIONS)

SECTION 1; AFFILIATED ORGANIZATIONS: The North Carolina State Beekeepers Association, Inc. may associate itself with any other state, national, or international Beekeepers Associations as deemed worthwhile and beneficial to its membership by the Executive Committee.

ARTICLE XI
(HONEY QUEENS)

SECTION 1; HONEY QUEENS: If desired, the North Carolina State Beekeepers Association, Inc. may sponsor and select a lady from the State of North Carolina to serve as Honey Queen for one year. The basis of support, rules and regulations, Honey Queen Committee, and the continuation of the contest and programs may be decided upon by a majority vote of the members attending the first annual meeting.

ARTICLE XII
(AMENDMENTS)

SECTION 1; AMENDMENTS:

  1. Any subsection or section of any article of the Constitution may be amended at any annual meeting by a two-thirds (2/3) vote of all active members present, providing the proposed amendments have been presented to the Executive Committee for their recommendations, and have been presented in writing, or electronic media, to the entire membership at least 30 days before the annual meeting.
  2. Any subsection or section of any article of the By-Laws may be amended at any annual meeting by a two-thirds (2/3) vote of all active members present, providing the proposed amendments have been presented to the Executive Committee for their recommendations, and have been presented in writing, or electronic media, to the entire membership at least 30 days before the annual meeting.
  3. The Constitution or By-Laws may not be amended at any regional or local meeting.

ARTICLE XIII
(REPEALING CLAUSE)

SECTION 1; REPEALING CLAUSE: Upon acceptance by vote of the Association, this Constitution and these By-Laws supersede all previous Constitutions and By-Laws. This Constitution and these By-Laws were read and adopted by a two-thirds (2/3) majority vote (unanimously) of all active members present at a state-wide meeting held March 10, 2012, at Morganton, North Carolina.

signed by Danny Jaynes, President                         signed by Wade Lucas, Treasurer